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Save Your Sanity with Event Planning Tips

When you plan your next event, keep in mind that the fun few hours you get during the event outweighs the weeks of stress leading up to it. Regardless of the reason for the party — birthday, wedding or graduation — investing time into its success is vital. Without a doubt, event planning can be tedious, but last minute scrambling is much worse. For everyone involved.


First and foremost, no event can be a success without people there to enjoy it. Sending out those invites early ensures that people RSVP and make time in their busy schedules for your event.

When sending out invitations, allow for electronic RSVP's. Many people these days hate talking on the phone — especially Millennials. Others are going to forget to send the RSVP back. Consider creating a Facebook event or providing the option to text an RSVP. The easier you make it, the more responses you’re likely to get.

Hired Services

If you want to take advantage of outside vendor services, event planning is not only helpful, but 100 percent necessary. During the busy season, caterers, DJs and yes, even tent-rental companies often require more than a week’s notice to be able to make it out for your event.

The professional touch really puts the polish on any event too. Doing it all yourself can seem like a great idea at first, but when it comes down to the wire, knowing a specific task will get done is a tremendous stress-reliever. Plus, passing the responsibility onto a professional means you can focus your event planning energy on other things.

Indoor Events

Depending on the type of event you’re having, finding a venue should top your list of priorities. For example, for some wedding venues, the most coveted places book up fast — sometimes even years in advance. Think ahead and book ahead.

The benefit of having to book a space for your event so early is that it forces you to set a date and stick to it. With the date set, things fall into place when your options are narrowed down to the availability of vendors for that particular day.

For events smaller than weddings, it may seem difficult to start thinking about a venue so far in advance. Just keep in mind that securing a venue is not only one of the most important steps in the event planning process, but also in maintaining your mental state throughout the rest of the time spent planning.

Outdoor Events

When event planning, you’re going to have those wildcard factors that you don’t think of until they come at you like an approaching storm front. From last-minute dropouts to technical difficulties, you may never know what to expect. Developing backup plans upon backup plans only benefit you in the long run.

With all of the modern technology in the world, the weather is something you can’t plan for. If you’re having an outside event, renting a tent can ease those worries. They say rain on your wedding day is good luck, but having a tent to provide shelter is the true blessing in disguise.

Hendersonville Tents is a family-owned and operated company. 2017 marks the 33rd anniversary of providing tents, tables, chairs, dance floors, pipe and drapes, tableware, games, specialty lighting, PA systems… everything you need to host a memorable outdoor event. Hendersonville Tents provides a personal touch to your party. Whatever your needs, Hendersonville Tents has got you covered.

Keyword: event planning (5)

#eventplanning #electricRSVPs #Facebookevents #rainyday

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